Office Move


Business Need

Oftentimes employee relocation is done haphazardly with little or no planning. This usually ends up creating urgency for both the facilities and IT personnel to resolve – also adding costs to the process. The typical scenario: a department director decides to move an employee to a new location, so they contact EVS to move the furniture. The next call is to the IT Help Desk.


When IT sends someone out to plug the employee’s computer and phone into the network, it is discovered there are no network or phone jacks along the wall. Even worse, there are no electrical outlets either! Now IT and Facilities Management are urgently running cables and bringing in vendors to “drop” an electrical outlet near the desk. We have a better way…it is called the Office Move Automated Workflow.



FormFast Enterprise Workflow enables any department director in the hospital to submit an online Office Move Workflow that initiates the request to move an employee from one location to another or to situate a new employee. Features of this automated workflow include:

  • Automatic routing to include departments supporting the move, for example:
    • IT
    • Engineering
    • Environmental Services
  • Ability to add scanned attachments to the workflow, such as:
    • Office layout plans
    • Quotes from vendors
  • Workflow’s audit trail adds accountability
  • Email notifications for each step of the workflow process keep the requester informed about the progress of their request to move an employee
  • Workflow can interface with some work order systems in either the engineering or IT departments


The FormFast Office Move Workflow drives the following benefits:

  • Greatly speeds up the Office Move process
  • Saves money and employee time wasted in poorly planned office moves
  • Enhances compliance with hospital’s policies, since the workflow rules can be easily customized around your organization’s policies
  • Increases process efficiency
  • Bar-coded patient and form identifiers are added to streamline the archival process and ensure correct submission into the electronic medical record


Improve Office Moves

Connect with FormFast to learn how you can streamline tasks with our workflow technology.